Overcoming Data Storage Hurdles: A Deep Dive into SMB Options and Best Practices


However, I’m facing a challenge with storing the resulting data. My current options include:

1. SharePoint: My knowledge here is limited, and I’m unsure how to programmatically upload files without installing additional modules on every device.

2. Internal File Share: This would depend on remote computers connecting via client VPN, which is not always reliable.

3. Email: Using `Send-MailMessage` seems feasible but would likely require a domain connection, and I’m uncertain about compiling CSVs from emails efficiently.

4. Server Listener: This seems technically viable but poses potential security risks and would require careful planning to ensure safety and gain managerial approval.

Given these considerations, what would be your expert recommendation for securely and efficiently managing this data? Have you implemented a similar system or have insights on the best approach to take?


When it comes to managing and storing data for a small to medium-sized business (SMB), particularly with the constraints of a tight budget and specific inventory management needs, it’s crucial to find a solution that is both secure and efficient. Here are some expert recommendations based on the options you’ve considered:

1. SharePoint

While SharePoint is a robust platform for collaboration and file storage, it can be complex to navigate without sufficient knowledge. However, it is possible to upload files programmatically to SharePoint without installing additional modules on every device. You can use the SharePoint REST API or Microsoft Graph API to achieve this. These APIs allow you to interact with SharePoint resources and can be invoked from PowerShell scripts.

2. Internal File Share

Relying on a VPN connection for remote computers can be a bottleneck. Instead, consider using a cloud-based file storage service that can be accessed securely from anywhere. Services like Microsoft OneDrive or Azure Blob Storage can be integrated with PowerShell scripts and provide a more reliable solution than a traditional VPN-dependent file share.

3. Email

Using `Send-MailMessage` is a simple method to send data via email, but it’s not the most efficient for data aggregation. Instead, you could use a dedicated mailbox to receive the data and then employ a server-side script to extract and compile the CSV files automatically. This would eliminate the need for manual compilation and ensure that the latest data is always available for reporting.

4. Server Listener

Creating a listener on a server is indeed a common approach in inventory management systems. To mitigate security risks, you can implement a secure authentication mechanism and use HTTPS to encrypt the data in transit. Additionally, consider using a service like Azure Functions, which can provide a serverless environment to run your code securely without the need to manage infrastructure.


Each option has its merits, but the best approach will depend on your specific requirements and the resources available to you. Cloud-based solutions tend to offer greater flexibility and reliability, especially for SMBs with limited IT infrastructure. It’s also important to consider the scalability of the solution as your business grows. Ultimately, the goal is to implement a system that not only meets your current needs but can also adapt to future demands.

Remember, the key to a successful implementation is thorough planning and testing to ensure that the chosen solution aligns with your company’s security policies and operational workflows.

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