Top Software and SaaS Solutions for Managing In-Person Courses with Database, Subscription Form, and Automatic Email Capabilities

Question:

What are some software or SaaS solutions for managing in-person courses with database, subscription form, and automatic email capabilities?

I am looking for a software or SaaS solution for a client who offers in-person courses. They currently have a poorly designed CRM system that was built by a video marketing agency and does not meet their needs. They want to replace it with something more efficient and user-friendly.

The software or SaaS solution should have the following features:

  • A dashboard to create and manage the courses
  • A form to collect the information of the subscribers
  • A database to store and access the information collected by the subscription form
  • Automatic email functionalities to send reminders, confirmations, and cancellations to the subscribers
  • I have some experience with Hubspot, Salesforce, and similar software, but they seem too complex and expensive for what we need. I am open to suggestions and recommendations.

    Thank

you for your time and expertise.

Answer:

If you are looking for a software or SaaS solution for managing in-person courses, you are not alone. Many businesses and organizations offer courses that require registration, payment, and communication with the attendees. However, finding the right tool for this purpose can be challenging, especially if you have specific requirements and a limited budget.

Fortunately, there are some software and SaaS solutions that can help you create and manage your in-person courses with ease. In this article, we will review some of the best options available, and compare their features, pricing, and pros and cons.

Kintone

[Kintone] is a customizable client database tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. It allows you to create your own applications for various purposes, including managing in-person courses.

With Kintone, you can:

  • Create a dashboard to create and manage your courses, with fields for course name, description, date, time, location, instructor, price, and more.
  • Create a form to collect the information of the subscribers, such as name, email, phone number, payment method, and preferences.
  • Create a database to store and access the information collected by the subscription form, with filters, sorting, and search options.
  • Create automatic email functionalities to send reminders, confirmations, and cancellations to the subscribers, using templates or custom messages.
  • Integrate with other tools, such as Stripe, PayPal, Google Calendar, Mailchimp, and more, to enhance your workflow.
  • Kintone offers a free plan for up to 5 users and 100 MB of storage, and a paid plan starting from $24/user/month for unlimited users and storage.

    Pros:

  • Highly customizable and flexible
  • No-code/low-code platform
  • Easy to use and collaborate
  • Secure and reliable
  • Cons:

  • May require some learning curve
  • May not have all the features of a dedicated course management software
  • Infinity

    [Infinity] is an online database software that lets you organize your data in any way you want. It is used by thousands of businesses and individuals for various purposes, including managing in-person courses.

    With Infinity, you can:

  • Create a dashboard to create and manage your courses, using different views, such as table, list, calendar, kanban, and more.
  • Create a form to collect the information of the subscribers, using various field types, such as text, number, date, checkbox, and more.
  • Create a database to store and access the information collected by the subscription form, using folders, subfolders, labels, and attributes.
  • Create automatic email functionalities to send reminders, confirmations, and cancellations to the subscribers, using Zapier or Integromat integrations.
  • Integrate with other tools, such as Google Drive, Dropbox, Trello, Asana, and more, to sync your data and files.
  • Infinity offers a free plan for up to 50 items and 1 GB of storage, and a paid plan starting from $9/user/month for unlimited items and storage.

    Pros:

  • Very flexible and versatile
  • Intuitive and user-friendly interface
  • Multiple views and customization options
  • Affordable and transparent pricing
  • Cons:

  • No native email functionality
  • No mobile app (yet)
  • Jotform

    [Jotform] is an online form builder app that helps you create and publish forms for any purpose. It is used by over 10 million users worldwide for various needs, including managing in-person courses.

    With Jotform, you can:

  • Create a form to collect the information of the subscribers, using over 10,000 templates or creating your own from scratch.
  • Create a database to store and access the information collected by the subscription form, using reports, analytics, and submissions management.
  • Create automatic email functionalities to send reminders, confirmations, and cancellations to the subscribers, using autoresponders or email notifications.
  • Integrate with other tools, such as Stripe, PayPal, Google Sheets, Mailchimp, and more, to process payments, sync data, and send emails.
  • Jotform offers a free plan for up to 5 forms and 100 submissions per month, and a paid plan starting from $24/month for unlimited forms and up to 10,000 submissions per month.

    Pros:

  • Easy and fast to create forms
  • Large collection of templates and widgets
  • Powerful integrations and features
  • Generous free plan
  • Cons:

  • No dashboard to create and manage courses
  • Limited customization and branding options
  • Conclusion

    Managing in-person courses can be a hassle, but with the right software or SaaS solution, you can make it easier and more efficient. In this article, we have reviewed some of the best options available, and compared their features, pricing, and pros and cons.

    Depending on your needs and preferences, you may find one of these tools more suitable for your business or organization. However, you can also try them out for free and see for yourself which one works best for you.

    We

hope this article has helped you find the best software or SaaS solution for managing in-person courses with database, subscription form, and automatic email capabilities. Thank you for reading and good luck with your courses!

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